Privacy Policy

Last updated: July 2026

This privacy policy describes how we collect, use, and protect your personal information when you use our Discord bot (Holger Danske) and assosciated services.

1. Information We Collect

We collect information that you provide to us, as well as data from integrations, to ensure our services function correctly. This includes:

• Discord Interactions: Your Discord User ID, messages sent to the bot, commands executed, and general interactions within the Discord server.
• Third-Party Integrations: Discord User IDs, Roblox identifiers, and data regarding your gameplay, reports, or moderation history (such as warnings, bans, kicks, or similar actions).
• Roblox API Data: Information retrieved for handling reports, appeals, and user management, including gameplay status, ban status, in-game statistics, and AntiCheat or other operational logs.
• BloxLink API Data: Information gathered for managing reports, appeals, utility services, and application workflows.
• Staff Activity: Performance statistics and detailed logs regarding staff member activities.
• Applications: Information provided by you or other users in relation to applications for trusted positions.

Children's Privacy

We do not knowingly collect personal data from children under the age of 13 (or the applicable age of digital consent in your jurisdiction). If we become aware that we have collected such data, we will take steps to delete it immediately.

2. How We Use Your Information

We use the data we collect strictly to maintain, secure, and improve the functionality of our services. Specifically, your information is used for:

• Core Functionality: Processing bot commands, managing user settings, and facilitating the applications for trusted positions.
• Moderation: Executing moderation actions (such as warnings, kicks, and bans), reviewing report logs, and tracking AntiCheat flags to effectively moderate our community.
• Support & Appeals: Reviewing and processing user appeals, handling support tickets, and resolving technical issues.
• Staff Accountability: Monitoring and logging staff actions to ensure transparency and prevent abuse of administrative powers.

3. Legal Basis for Processing

We process your information under the following legal frameworks:

• Legitimate Interests: To protect our community, prevent cheating or exploitation, enforce server rules, and maintain an organized staff team across our Discord and connected Roblox game environments.
• Consent: When you submit an application for a trusted position (staff or tester application e.g), we handle your data on the basis of your consent.
• Compliance with Legal Obligations: To fulfill mandatory legal requirements, including automated "Right to Erasure" deletion requests forwarded to us by the Roblox platform.

4. Data Retention & Deletion

We retain your information only for as long as necessary to provide our services, maintain security, and fulfill the purposes outlined in this policy.

• Roblox Data (Right to Erasure): If a Right to be Forgotten data deletion request is submitted directly to Roblox, our systems will automatically process this and delete your associated data, provided you have played the game "Slap Battles" previously.
• Application Data: Data submitted for trusted position applications is retained for the duration of the review process and is permanently deleted 7 days after completion. This 7-day window allows for application reconsideration, delivery of status notifications, and gives applicants time to request access to the limited information contained about their application
• Moderation Records: To protect our community and track repeat offenders, records of warnings, kicks, bans, and AntiCheat logs are retained indefinitely unless a valid manual deletion request is approved by our administration team.

5. Data Sharing

We may share your information with third parties in the following circumstances:

• With your explicit consent.
• When required by law or legal process.
• Certain information related to reports, bans, and other moderation actions as reasonable and necessary in the performance of moderation duties.

Third-Party Platforms: Our services operate in connection with third-party platforms, specifically Discord, Roblox, and BloxLink. These platforms act as independent data controllers for the information they collect directly from you. We recommend reviewing their respective privacy policies.

International Transfers: Because the aforementioned platforms are global services, data processed through our bot may be stored and processed on servers located outside the European Economic Area (EEA), such as in the United States. We rely on the standard protective measures and data processing agreements provided by these platforms to ensure compliance with Chapter V of the GDPR. We do not otherwise proactively transfer or sell your data to independent third parties outside the EEA.

6. Your Rights

You have the following rights regarding your personal information:

• Access: You have the right to request access to the personal information we hold about you.
• Correction: You have the right to request correction of any inaccurate or incomplete information we hold about you.
• Deletion: You have the right to request deletion of your personal information, subject to certain legal obligations and legitimate interests.
• Objection: You have the right to object to the processing of your personal information, subject to certain legal obligations and legitimate interests.
• Data Portability: You have the right to request a copy of your personal information in a structured, commonly used, and machine-readable format.
• Automated Decision-Making: We do not use automated decision-making technologies for decisions that have legal or similarly significant effects on you.
• Withdraw Consent: If we rely on your consent to process your personal information, you have the right to withdraw your consent at any time. This will not affect the lawfulness of any processing carried out before you withdrew your consent.
• Complaint: You have the right to lodge a complaint with a supervisory authority if you believe that our processing of your personal information infringes applicable data protection law.

If you wish to exercise any of these rights, please contact us using the information provided below. You may be required to provide certain information to verify your identity. You are entitled to appoint an authorized representative to act on your behalf. To respond to some requests, we may need to confirm the representative's authority. Some of these rights may be subject to potential limitations, as permitted by law.

7. Contact Information & About Us

If you have any questions, or wish to exercise your rights under the privacy laws, such as the GDPR, please contact us at: [email protected]

Questions or requests that do not relate to data privacy will not be answered on the afformentioned email.

The data controller is registered at Virum Stationsvej 123, 2830 Virum, Denmark, under the CVR: 44140039 (TBME ApS)